1. Full reboot to avoid AV problems with Zoom (and to eliminate this as a possible source of problems)
2. Recycle your Router (shut it off and on)
3. Upgrade Zoom to latest version
4. Use a 2nd monitor

 

• Connecting and Start Time
• Speaker View
• Side by Side Mode
• Meeting People
• Breaks

There are a few things you can do to enhance your experience of the event. These are listed below:

 

Start Time & Connecting

Times: All times listed on the Schedule Page are in USA Eastern time.

Zoom link: The Zoom meeting Main Room is accessible from your personal link which you received when you registered with Zoom. This link only works on 1 device at a time. The meeting will be running by 715AM ET and it is recommended that you connect early to have everything set well in advance of the first session. Get connected early.

View the full schedule here: http://www.agileboston.org/gtfs/2021event/schedule

Your Display Name

It’s a good idea to look at how your name is displayed. If your name displays as “cn181819” or “DSMITH”, consider changing it to your real name, “Diane Smith.” Doing so makes it easy to connect with new people you will meet in this event. Here is how you change your name on Zoom: https://support.zoom.us/hc/en-us/articles/201363203-Customizing-your-Profile

Volunteers and Organizers plan to display their name prefaced by “(AB Role) First Last,” for example: “(AB Organizer) Daniel Mezick” “(AB Volunteer) Dave Jones” If you have questions you can get help anyone who has this prefix in their name.

Speaker View
Speaker view can reduce bandwidth overhead compared to Gallery View in Zoom. Use Speaker view if your video is slow.

Side-by-Side Mode
A little-known feature of Zoom is the Side-by-Side mode. It is used when the Speaker is sharing a screen, such as a web page or slides. Initially, your view is dominated by the shared screen. But if you hover your mouse at the right edge of that screen-share, you’ll get a slider that allows you to reduce the slides and increase the view of the Speaker. It is simple and explained here: Zoom doc on Side-by-Side Mode: https://support.zoom.us/hc/en-us/articles/115004802843-Side-by-Side-Mode-for-Screen-Sharing

Side or Second Monitor:
Having a 2^nd monitor opens up more options for display and viewing. You can explore these options here: https://support.zoom.us/hc/en-us/articles/201362583-Using-Dual-Monitors-with-the-Zoom-Desktop-Client

Meeting People

For lunch, we have set up the use of WELO.SPACE via the link provided. We have set up spaces for “sitting down” and you can see who is in the room before joining, just like a regular conference event at lunchtime. Might want to have your food queued up in your fridge so you can meet some peopel at lunch.

Breaks
Breaks are 10 minutes each and we are planning on starting and stopping these breaks on time. Take the full 10 minutes but realize we plan to keep the event moving all day.

Raffle and Social Hour
At the end of the event, we are having a Raffle of seats in online classes. These are actually quite valuable and are worth at least $400 each; some multi-day classes are worth 2 or 3 times that. You do not have to be present to win. For the social hour we are doing PowerPoint Karaoke, which is hilarious and perfect for a post-event social hour where people are enjoying beverages and socializing. The game is described here: https://www.powerpointkaraoke.com

Summary
Use this page to fix any problems you may have. Save this link and refer to it when adding a 2^nd monitor, exploring side-by-side mode, or when you are trying to fix a problem. Enjoy the event !


FAQ ON COMMON PROBLEMS

Problem:  My Zoom video does not work.

Possible Solution: 1. Reboot and reconnect.
If you have already rebooted previously, consider upgrading your Zoom installation, reboot and try again to connect to Zoom video

Problem:  My audio does not work. Possible Solution: 1. Reboot and reconnect

Use your phone for audio. Refer to your Zoom confirmation email, find a phone number for your region, and use that to dial in on your phone. You will be prompted to enter your Participant ID which is in that email from Zoom. Enter your participant ID and you are all set. Make sure your phone is plugged in throughout the event.Instructions and related links:

Zoom Audio by Phone…

https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone 

Problem: I cannot navigate from one session to another. Possible Solution: If you are in one session and want to go to another session, and you click the link of the destination session, Zoom will FIRST ASK YOU if you want to leave the current meeting. If your screen has a lot of open windows, this prompt may be obscured by those other windows, preventing you from moving until you click [Yes]. If you are trying to move and get stuck, CLOSE or minimize most open windows until you reveal the Zoom dialog that asking you if you want to leave the current meeting, and click [Yes]. That solves this problem.

Possible Solution: From the Event navigation-page link, instead of clicking a destination link, copy it and paste it into the browser instead. Some browsers do require you to do this.